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CARICOM Regional Organisation for Standards and Quality (CROSQ)
2nd Floor Nicholas House
29 & 30 Broad Street
Bridgetown, St Michael
Barbados
T: 246.622.7670 | F: 246.622.7678
Website: http://www.crosq.org
© CROSQ 2010 – All rights reserved
Unless otherwise specified, no part of this publication may be reproduced or utilized in any form or by any means, electronic or mechanical, including photocopying and microfilm, without permission.
CRCP 8: 2010
CARICOM Regional Organisation for Standards and Quality (CROSQ)
2nd Floor, Nicholas House
29 & 30 Broad Street
Bridgetown, St. Michael
Barbados
T: 246.622.7670 | F: 246.622.7678
Website: http://www.crosq.org
© CROSQ 2010 – All rights reserved. No part of this publication is to be reproduced without the prior written consent of CROSQ.
ISBN 978-976-8234-17-9
ICS 03.220.01
AMENDMENT NO. | DATE OF ISSUE | TYPE OF AMENDMENT | NO. OF TEXT AFFECTED | TEXT OF AMENDMENT |
---|---|---|---|---|
This CARICOM Regional Standard was developed under the supervision of the Regional Technical Committee for Tourism Services (RTC 6) (hosted by the CARICOM Member States, St. Lucia and Barbados) which at the time comprised the following members:
Members | Representing |
---|---|
Ms. Deidre Shurland (Chairperson) | Caribbean Alliance for Sustainable Tourism |
Ms. Yvonne Armour-Shillingford | Caribbean Tourism Organization |
Ms. Natalie DeCaires | Caribbean Hotel Association |
Mr. Julius James | St. Lucia Bureau of Standards |
Ms. Bonita Morgan | Caribbean Tourism Organization |
Ms. Kim Osborne | Organisation of American States |
Ms. Nadia Pacquette-Anselm | Dominica Bureau of Standards |
Ms. Camille Roopnarine | Caribbean Environmental Health Institute |
Ms. Geraldine Roy | Tourism Product Development Company |
Ms. Mareba Scott | Caribbean Tourism Organization |
Ms. Renate Sealy (Technical Secretary) | Barbados National Standards Institution |
Foreword | 1 | ||
1 | Scope | 2 | |
2 | Terms and definitions | 2 | |
3 | Responsibilities of the inbound tour operator | 4 | |
4 | Activities of the inbound tour operator | 5 | |
5 | Hiring practices | 6 | |
6 | Appearance | 6 | |
7 | Conduct | 6 | |
7.1 | Legality | 6 | |
7.2 | Ethics | 6 | |
7.3 | Advertising | 7 | |
8 | Facilities | 7 | |
9 | Equipment | 7 | |
9.1 | General | 7 | |
9.2 | Motor vehicles, floating craft, aircraft | 8 | |
9.3 | Safety equipment | 8 | |
9.4 | Other equipment | 8 | |
10 | Insurance | 8 | |
11 | Bookings | 8 | |
12 | Reception for tour party | 9 | |
13 | Difficult situations | 10 | |
14 | Post-tour evaluation | 10 | |
15 | Complaints | 10 | |
16 | Record keeping | 11 |
This Code of Practice recommends guidelines for the establishment and maintenance of minimum acceptable levels of service for inbound tour operators. Users of this standard are encouraged to go beyond the requirements documented here.
This document was developed as a result of the:
It was also recognized that many aspects of the tourism sector are linked. Hence, it is recommended that the World Tourism Organization Global Code of Ethics for Tourism be referred to for information. This document can be found at http://www.bmwi.de/BMWi/Redaktion/PDF/G/global-code-of-ethics-englisch,property=pdf,bereich=bmwi,sprache=de,rwb=true.pdf.
This Code of Practice was approved by the Thirtieth Meeting of the Council for Trade and Economic Development (COTED) on 3-4 May 2010.
In the development of this Code of Practice, assistance was derived from the following:
This Code of Practice specifies acceptable guidelines recommended for use as a quality tool by:
This Code of Practice does not specify the criteria necessary to obtain registration as an inbound tour operator within the CARICOM Region as provided for in the laws of the states comprising the membership of CARICOM.
This Code of Practice does not apply to self-guided tours.
For the purposes of this Code of Practice the following terms and definitions should apply.
any mechanically propelled device that is capable of flight and has been certified flight worthy by the relevant authority
EXAMPLE An aircraft may be a helicopter or an aeroplane.
agreed package of the tour including all agreed charges that may be incurred while on tour
maximum number of people that can use the tourist attraction, without causing an unacceptable deterioration in the environment and without an unacceptable decline in the quality of the visitor’s experience
any propelled, passenger-bearing vessel that floats on water
company that arranges tours locally within a country. Their customers are usually anyone in the world who may have made their own way (either themselves or through another travel company) to that country and destination and purchases a local tour in that country. Some of the services provided include but are not limited to:
any mechanically propelled vehicle intended or adapted for use on land
insurance coverage given to a member of the public for loss of or damage to property or injury to self
degree to which a set of inherent characteristics fulfils requirements
any agency or organization responsible for one or more of the following:
person, place, thing or event that is intended to attract people’s interest, for such purposes as recreation, enjoyment, education, and may be flora and fauna, cultural activity, indigenous people, natural or scenic wonder, man-made theme park, cultural or historic exhibition, or wild life or ecological park
any prearranged journey to one or more destinations led by a tour guide
activities of persons travelling to and staying in places outside their usual environment for not more than twelve consecutive months for leisure, business and other purposes.
person who guides visitors in the language of their choice and interprets the cultural, natural and manmade heritage of an area, and who normally possesses an area-specific qualification, usually issued and or recognized by the appropriate authority
itemised aspects of the tour including the route and expected times of departure and return of the tour party
3combination of several travel components provided by one or more suppliers which is sold to the consumer as a single product at a single price
individual or group of individuals who is a participant of a tour
person associated with the inbound tour operator who oversees the general progress of the tour and monitors the satisfaction of the tour party with the tour package provided
someone who makes travel arrangements for tourists or other travelers, as for transportation, hotels, and itineraries
The role of the inbound tour operator should be the primary link between the tour party and the local population, culture and environment, through the provision of a range of services for the international and or domestic market.
The behaviour and conduct of the inbound tour operator should reflect the responsibilities that are required of him or her as a representative of the country.
The major responsibilities of the inbound tour operator should be to:
NOTE The report should include any abuse or infraction of the law.
The inbound tour operator should:
EXAMPLE Registration of the business with an authorising agency
The inbound tour operator should recruit, hire or contract trained tour guides and drivers. The inbound tour operator is responsible and accountable for the performance and actions of the staff including all relevant training prior to them providing services.
The inbound tour operator should hire tour guides and drivers who are competent to perform the tour and who satisfy any requirements specified in the advertising of the tour. In addition, inbound tour operators should verify that drivers are holders of valid driver’s licenses, certified under the relevant statute and should ensure that their vehicles meet all the necessary requirements for safety and security.
The inbound tour operator should conduct the necessary training and monitoring programs to ensure that all staff under its operations (contractual or regular) are informed about and comply with all applicable national traffic, vehicle safety driving laws and regulations.
Subcontractors should meet the same standards of training and licensing as the inbound tour operator.
Tour buses should comply with the roadworthiness regulations of the relevant authority with responsibility for transport licensing.
Staff of inbound tour operators should:
EXAMPLE Examples of tourism products include but are not limited to the relevant country’s history and culture, geography, flora and fauna, wildlife, heritage sites
Inbound tour operators should conduct their business lawfully and in full compliance with all legislation and regulations pertinent to the type of operations.
Inbound tour operators should trade fairly and responsibly, conducting their business with honesty, integrity and transparency.
Proper accounting practices and procedures should be established and maintained.
6Inbound tour operators should attempt to ensure that suppliers and contractors and all other persons with whom they have commercial relationships, operate in a similar manner.
All services advertised by the inbound tour operator should be authentic and accurate and should be provided as advertised to clients.
Advertisements should:
The inbound tour operator should have well maintained facilities with established means of communication with potential customers and staff.
The inbound tour operator should have facilities for financial transactions. In cases where virtual services are provided care should be taken to ensure secure financial transactions between the operator and clients.
NOTE Facilities for financial transactions may include means for the customer to pay for a tour such as cash box, debit card or credit card facilities.
Where the inbound tour operator has a public office, the inbound tour operator should provide access at the office to:
Where the inbound tour operator has a public office, the inbound tour operator should, as far as possible, provide facilities for the use of persons with special needs.
NOTE Facilities may include a wheelchair ramp, sign language interpretation, audio description or other accommodation deemed necessary for the particular tour.
The inbound tour operator who operates a virtual office, that is web-based services, should secure appropriate facilities to meet the needs of clients.
All equipment, provided on the tour, should be well maintained, clean and in safe working condition at the time of the tour.
7All equipment should be properly calibrated, where necessary. The inbound tour operator should keep records of maintenance and calibration checks.
The inbound tour operator should verify that all users of equipment are properly trained and certified, where relevant, to operate their equipment competently and safely and are able to conduct emergency repairs. Additionally, the basic tools needed for such repairs should be provided to the users.
NOTE Emergency repairs may include changing a flat tyre and restarting a stalled engine.
Where relevant, the inbound tour operator should provide a checklist to be signed by the tour party indicating that the equipment was received in good working order.
Where necessary, the inbound tour operator should provide a guide for the use of equipment and ensure that the tour party fully understands how to operate the equipment safely.
All of the equipment as captioned should satisfy legal and regulatory requirements including those relating to registration, insurance, safety equipment and roadworthiness, seaworthiness or airworthiness status based on inspections conducted by, or on behalf of the relevant authority.
Where applicable, any motor vehicle, floating craft or aircraft used for the transport of tour parties should offer the option of air conditioning and a public address system.
All safety equipment provided on tours should undergo checks based on a fixed inspection and maintenance schedule and in accordance with national regulations, where applicable.
All equipment should be thoroughly examined prior to use on a tour for apparent defects.
The quantities of the safety equipment should be adequate in relation to the size of the tour party.
NOTE Safety equipment may include seat belts, life vests, ropes, harnesses, helmets, protective clothing, portable radios, flares, fire extinguishers, first aid kits, flashlights and toolboxes.
All other equipment provided on tours by the inbound tour operator should meet the guidelines stated in 9.1 and the regulations of the relevant authority, where applicable.
EXAMPLE Examples of other equipment include hot air balloons, boots, public address systems, binoculars, snorkelling and scuba diving equipment.
All inbound tour operators should have adequate public liability insurance that sufficiently covers the entire scope of operations of the tour.
The inbound tour operator should have facilities and documented procedures to handle all bookings.
8The following information on the tour should be provided:
The members of the tour party should be informed of:
Where the tour is particularly rigorous, it is recommended that each member of the tour party sign an agreement as to their fitness and willingness to partake in the tour.
Information on payment, cancellation and refund policies of the inbound tour operator should be separately stated on the tour brochure.
The inbound tour operator should also inform the tour party of any policy pertaining to lateness with respect to organized tours.
The inbound tour operator should inform the tour party if the tour fee is “all-inclusive” or if the tour party will incur miscellaneous fees or taxes while on or after the tour.
The inbound tour operator should document contact information for members of the tour party, in order to provide relevant information with respect to the proposed tour or itinerary.
The inbound tour operator should indicate the meeting point and time for the tour party.
The inbound tour operator should have the relevant emergency contact information for all members of the tour party.
The inbound tour operator should either meet the tour party or arrange for a representative to do so. The tour party should be directed to a strategic point where formal introduction to the tour representative may take place and a pre-tour briefing should be given. During the pre-tour briefing the operator should, among other things:
The inbound tour operator should have a documented system to address situations which include but are not limited to the following:
The inbound tour operator should establish and document a contingency plan and ensure that this plan is communicated to all staff and subcontractors of their operations.
The inbound tour operator should provide emergency numbers to all staff and subcontractors.
The inbound tour operator should maintain a post-tour evaluation system which includes feedback about the tour for improvement of services. Electronic or manual post-tour evaluation forms should be made available, where employed.
Systems should be implemented for dealing with customer complaints. When faced with a complaint, the inbound tour operator or representative should:
The inbound tour operator should establish and maintain records, to provide evidence of conformity to this Code of Practice.
Records should be legible, readily identifiable and retrievable.
11The CARICOM Regional Organisation for Standards and Quality (CROSQ) was created as an Inter-Governmental Organisation by the signing of an agreement among fourteen Member States of the Caribbean Community (CARICOM). CROSQ is the regional centre for promoting efficiency and competitive production in goods and services, through the process of standardization and the verification of quality. It is the successor to the Caribbean Common Market Standards Council (CCMSC), and supports the CARICOM mandate in the expansion of intra-regional and extra-regional trade in goods and services.
CROSQ is mandated to represent the interest of the region in international and hemispheric standards work, to promote the harmonization of metrology systems and standards, and to increase the pace of development of regional standards for the sustainable production of goods and services in the CARICOM Single Market and Economy (CSME), and the enhancement of social and economic development.
CROSQ VISION:
The premier CARICOM organisation for the development and promotion of an Internationally Recognised Regional Quality Infrastructure; and for international and regional harmonized CARICOM Metrology, Standards, Inspection, Testing and Quality Infrastructure
CROSQ MISSION:
The promotion and development of standards and standards related activities to facilitate international competitiveness and the sustainable production of goods and services within the CARICOM Single Market and Economy (CSME) for the enhancement of social and economic development
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